Basic Actions: Products

In this article, you ll find the everyday actions you need to manage products quickly and safely. Each action is grouped by function and expands for simple, step-by-step guidance. If you re just getting started, make sure you know the basics from the PRODUCTS Interface article first.

► Add a Product

In details, every product must belong to a Release. Products cannot exist independently. A release may represent a musical project, a merch drop, or even a container for services.

Option A: From a Release (recommended)

1. Open the release the product should belong to.
2. Go to RELATIONS ► PRODUCTS.
3. Click [ADD NEW RELATED PRODUCT].
4. Enter Catalog No (required), Format (required), and Barcode (optional).
5. If the format is missing, create it in LABEL / SETTINGS.
6. You can also copy the tracklist from another product in the release using the radio button in the modal.
7. Confirm with [ADD RELATED PRODUCT].

For guidance on how to handle services and non-musical products, see How to Manage Non-Musical Products and Services.

 

Option B: Import via CATALOG MANAGEMENT

Best for adding several products at once.

To add Products in bulk you can use serveral Import tools you can find in CATALOG/CATALOG MANAGEMENT:

• via Excel Templates
• via IDOL Labelcamp API
• soon there will be a Sportify API and a AudioSalad API as well

► Edit a Product

1. Go to CATALOG / PRODUCTS.
2. Click the bold Catalog No or Title to open the product.
3. Edit fields on the relevant tabs (Overview, Relations, Info, etc.).
4. Save your changes.

► Delete a Product

Deletion works only if there are no blocking links. You can delete from the list with the [x] icon.

Deletion is blocked if linked to:

• Sales statements
• Cost imports
• Royalty contracts

If blocked, do this:

• Remove or reassign the linked sales/costs, or unlink relevant contracts.
• If you cannot, contact support to reassign sales/cost data to another product.

If no links exist, deletion is instant and irreversible.

► Fix a Product in the Wrong Release

You can t move a product to a different release directly. Use this workaround:

1. Open the correct release and [ADD NEW RELATED PRODUCT].
2. Copy the tracklist from the old product if needed.
3. Verify data and links on all tabs.
4. Delete the wrongly assigned product (see Deleting rules above).

► Manage Tracks (Add, Select, Copy)

Go to PRODUCTS / TRACKS to manage the tracklist.

• [+ ADD NEW TRACK(S)] ► create new tracks ► fill Artist, Title, Version ► [NEW TRACK].
• To add existing tracks, search or scroll, tick the box, then [OK].
• [COPY TRACKS FROM CATALOG NO] to duplicate a tracklist from another product.
• [UPDATE PLAYTIME] after bulk changes to sync durations.

• Bonus tracks & prorata: If a track is marked as bonus, it is excluded from prorata pools. Unflag it to include it again.

Note on Track Lists

Tracklists are product-specific. Changing a tracklist in one product does not affect others. Removing a track only unlinks it from the product the track remains in your catalog. A Step-by-Step Guide on Moving A Track to a different Product you can find here.

► Upload Files & Artwork

Go to PRODUCTS / INFO to manage files and descriptions.

• Upload files (as required by your workflow). If you choose Internal Use Only the file will be inaccessible for people without access to details.
• Add images or artwork (cover, packshot, banners).
• Enter product descriptions in multiple languages.

► Enter Prices

Open the product s OVERVIEW tab.

Actions in ADVANCED PRODUCT SETUP section:

• PPD (physical only): Your dealer price (basis for many royalty rules).
• Cost Price (physical only): Your buying/manufacturing price.
• Price Code: Apply predefined price logic for auto-filled prices.

Actions in PRICE section:

• [ADD UNIT PRICE] ► insert prices from the selected Price Code.
• [RESET PRICES FROM PRICE CODE] ► overwrite manual changes with code defaults.

 

► Assign Categories

Use categories for filtering, reporting, and (for physical products) royalty conditions.

• Edit CATEGORY and CATEGORY 2 in the product s OVERVIEW.
• Manage the global lists under SETTINGS / LABEL ► Label Setting : Categories (tick the 2nd checkbox to enable Category 2).
• In the product list, CATEGORY is editable in place; CATEGORY 2 is hidden (use it for static/internal grouping).

► GEMA Registrations (physical only)

For physical products, you can manage GEMA registrations directly in the product s RELATIONS tab.

• Register products with GEMA where required by law.
• Provide accurate format, tracklist, and playtime data to ensure proper reporting.
• Keep GEMA registrations updated when product versions change.

► Set Country Restrictions

Open the product s SPECIALS tab.

• Click [+ ADD NEW COUNTRY] and select entries.
• Use [INVERT COUNTRIES] to switch restricted ► allowed.
• [REMOVE COUNTRIES] clears the list.

Manage country groups under SETTINGS / GENERAL SETTINGS.

 

► Export Product Sales

Go to PRODUCTS / SALES, set filters, then click [EXPORT] at the bottom of the page.

• Filter by period, account, format, country, or channel to target the data you need.
• Use exports for statements, stock planning, and price reviews.

► Basic Stock Tasks (physical)

Open the STOCK tab to review availability and orders.

• Stock Levels: See Inventory (physical units) and Available (unreserved).
• Manufacturing: Add new batches with [ADD NEW MANUFACTURING].
• Supplier Orders: Open orders are shown until accounted (then they become inventory).
• Backorders & Open Orders: Track pending customer demand; export as needed.

 

► Create a Document

Click [DOCUMENTS] in the top bar to generate an HTML document from condivd templates (e.g., one-sheets, product info sheets, manufacturing orders).

• Select the appropriate template condivd by details.
• Preview the result, then Export (PDF/CSV/Excel) or Copy it.

► Generate Label Copy

Use the top bar  and select Label Copy. This opens a new email in your local mail client with a static label copy: product metadata plus the complete track list.

• Prerequisite: A condivd desktop email program.
• Scope: Fast, standardized email output (not customizable; no Excel export).
• Tip: For brandable or changeable documents, use [DOCUMENTS] instead.

► Make a Stock Move

Use  Stock Move to reallocate on-hand units between stock accounts/warehouses for a physical product.

Steps

1. 1. Open the product page and choose  Stock Move.

1. 1. Select From [Source Account] and To [Destination Account] stock accounts.
   2. Enter the Quantity and confirm.

The quantity decreases in the source and increases in the destination no order, shipping documents, prices, or invoice. Use a Distribution Order instead if you need shipping paperwork or an auditable transfer.

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Related

• PRODUCTS Interface (tabs & fields)
• Formats (Digital vs Physical, Format Groups)
• Introducing Product Dates
• How to work with Prices (PPD, Price Codes, PPU)
• Using Categories for Royalties (physical)