On CATALOG / PLUGINS, details offers a variety of optional reports and features. Some plugins are free of charge, others may be billable.
If additional costs apply, this will be indicated in the description.
To activate a plugin, click on [Activate]. Once a plugin is activated, you can perform its action by clicking the corresponding symbol. A module window will then open to proceed.
Note: For some plugins, you may need to confirm activation by clicking twice.
► Free Repertoire Import
Allows you to import multiple releases of a label using a standard Excel template. The template file can be downloaded directly from the system.
► Advanced Repertoire Import
Enables the import of multiple releases using extended Excel templates. These can include customized extra fields to better match your catalog structure.
► Metadata Exports
Lets you export metadata of products into an Excel file. Exports can be initiated from PRODUCTS / OVERVIEW by clicking [Documents] and selecting an export template.
► Batch Statements Processing
Allows you to create multiple royalty statements in a batch process. Batch runs can be started from ROYALTY / ALL ROYALTY STATEMENTS.
► List of All Products
Exports a complete product list in HTML, XLS, or JSON format. The export file includes all product-related columns.
On SETTINGS / LABEL different settings concerning the label modul on ”details” can be added and customized. There are the subtabs Label Settings & Licencing Settings.
On the first tab Label Settings you can add, edit and remove: * Formats: such as CD, 12″, t-shirt etc. * Categories: product types such as Current, Back Catalog, iTunes Exclusive, etc. * Price Lists: list of multiple price codes, that can be selected for distribution accounts * Price Codes: prices for single products or a product groups (based on formats, labels etc)
To add a new format, click on the green PLUS icon top right of the Format box. You can now enter format name, weight, vat type etc. and click ADD NEW FORMAT to confirm.
By clicking on the BOLD format title in the list, you can EDIT an existing format. To DELETE a format you need to click a red x icon in the list.
To add a new category, click on the green PLUS icon top right of the Category box, enter the name and click ADD NEW PRODUCT TYPE to confirm.
By clicking on the BOLD category title in the list, you can EDIT an existing category. To DELETE a category you need to click a red x icon in the list.
To add a new price list, click on the green PLUS icon top right of the Price List box, enter name and currency and click OK to confirm. If price codes have been assigned to the price list already, you can load them by clicking ALL PRICE CODES.
To edit an existing price list click on the BOLD price list title. Click the red x icon to DELETE a price list.
To add a new price code, click on the green PLUS icon on top right of the Price Code box, enter name & description, and add the price code and price list. Click OK to confirm. All price codes related to a price list will be loaded in your price lists.
To edit an existing price list click on the BOLD price list title. Click the red x icon to DELETE a price list.
On the second tab Licencing Settings you can add, edit and remove Licencing Statuses which can be customized as whished, e.g. the status of the company such as ‘Black Sheep’ or the status of the Licence deal such as ‘High Advance’, ‘No Advance’ etc
To add a new Licence Status, click on the green PLUS icon on top right of the box, enter name & click OK to confirm.
To edit an licence status click on the BOLD title in the list. Click the red x icon to DELETE a licence status.
You can now choose a status for your LICENCE ACCOUNTS on the list to be found on ”details”/LICENCING.
This article will show you how to create iCal subscription links for your artists, tour-managers or yourself.
details iCal links are validated in a standardized iCal format. This file standard is used by other IT companies to create calendar events (for example Apple Calendar or Google Calendar).
In details you can create as many subscription links as you need.
There is no additional cost involved for anyone.
Subscription links are created “on the fly“, meaning that they are NOT SAVED anywhere in the system.
Everytime you create a link with a certain set of options it creates a new link. Whatever link you create and send out, will work permanently (unless you change the username and passwords – then the existing links will not update anymore)!
This is how you create iCal links:
Go to BOOKING – ARTISTS, select an artist and go to the ICAL LINKS tab
1) For NEW artists details will automatically set a username and password.
NOTE: You won’t need to give them to anybody, but it will be encrypted in app link. Whenever you need to block the access to people who are subscribed to a link, just change the password!
2) Choose what Booking Status you want the other person to see (confirmed, cancelled..etc)
3) Select wheter or not you want fee information to be shared in the calendar.
NOTE: “Hide Fees” is checked by default which means that by default NO money information will be shared in the link. If you do want the money details to appear in the link, de-select the checkbox.
4) Select wheter or not you want the iCal to display limited infos only.
NOTE: if this box is checked, the iCal will display DATE / ARTIST / VENUE / CITY / COUNTRY and STATUS only. Any other logistics will only be displayed this checkbox is unchecked.
5) click on Create iCal to open an email automatically including the iCal-link. Send it to the recepient.
6) The recepient of the link should be able to subscribe to the iCal with any standard Calendar software.
This article explains how to configure Tax Types and Tax Groups in details. You can define VAT, withholding, or deduction rates and apply them to invoices, cost invoices, and royalty accounts.
Tip: Go to SETTINGS / ACCOUNTING / TAXES to manage all Tax Types and Tax Groups. Rates can be positive for VAT or negative for deductions.
Create a Tax Type
Overview
A Tax Type defines a single tax rate used throughout details. This can be a standard VAT rate, a reduced VAT rate, or a withholding rate.
Steps
Go to SETTINGS / ACCOUNTING / TAXES.
Click [+] to add a new Tax Type.
Enter a clear name, such as VAT 20% or Withholding 15%.
Set the Rate:
Use a positive value for an added tax, for example 20.
Use a negative value for a deduction, for example -15.
Select a VAT Type, if relevant:
VAT1 — full VAT rate.
VAT2 — reduced VAT rate.
no VAT — VAT is not applicable.
Note: The VAT Type field is only used in countries with multiple VAT levels. Once created, Tax Types are available throughout the accounting modules.
Create a Tax Group
Overview
A Tax Group combines multiple Tax Types into one logical unit. This is useful for complex deductions, such as withholding plus solidarity contributions, or other bundled tax rules.
Steps
Go to SETTINGS / ACCOUNTING / TAXES.
Click [+] to add a new Tax Group.
Enter a name for the group. If the group contains only one Tax Type, you can reuse the same name.
Drag and drop the relevant Tax Types into the Tax Group Items box.
Tip: You can group positive and negative taxes together to display combined totals on invoices.
Use Tax Groups in details
Once created, Tax Groups are available in multiple areas of details:
Invoices — apply VAT or combined taxes.
Cost Invoices — record deductions from incoming invoices.
En France, certains revenus, notamment les droits voisins ou revenus assimilés, peuvent être soumis à des prélèvements sociaux à précompter sur les royalties et à reverser à l’URSSAF.
La composition et le taux global applicables dépendent de la situation fiscale de l’ayant droit et des règles en vigueur pour l’année concernée. Vérifiez toujours les taux auprès de votre expert-comptable.
Exemple de ventilation applicable en 2025, pour un total de 18,6 % :
CRDS non déductible : -0,500 %
CSG déductible : -6,800 %
CSG non déductible : -3,800 %
Prélèvement de solidarité : -7,500 %
Important : Chaque taux doit être créé comme un Tax Type distinct, avec une valeur négative et le VAT Type réglé sur no VAT.
Étape 1 : Créer les Tax Types
Aller dans SETTINGS / ACCOUNTING / TAXES.
Créer un Tax Type pour chaque ligne de prélèvement.
Entrer chaque taux sous forme de valeur négative, par exemple -6.800.
Sélectionner no VAT comme VAT Type.
Étape 2 : Créer le Tax Group
Créer un nouveau groupe, par exemple 2025 Prélèvements Sociaux.
Ajouter tous les Tax Types correspondants au groupe.
Étape 3 : Appliquer le groupe à l’ayant droit
Ouvrir la fiche de l’ayant droit.
Aller dans l’onglet CONFIGURATION.
Dans Paramètres fiscaux, sélectionner le groupe sous Autres Charges.
Résultat : Lors du calcul des royalties, les prélèvements sociaux sont automatiquement déduits du montant brut et affichés distinctement sur le relevé.
Edit or Remove Tax Types
You can edit existing Tax Types and Tax Groups at any time in SETTINGS / ACCOUNTING / TAXES.
Editing a Tax Type or Tax Group updates future calculations.
Deleting a Tax Type or Tax Group removes it from the available selection menus while keeping existing invoice data intact.
Tip: Review your tax configuration regularly whenever tax laws, contribution rates, or VAT rates change.
Summary
Element
Description
Tax Type
Defines one tax rate. A positive value adds tax, while a negative value applies a deduction.
Tax Group
Combines one or more Tax Types for complex or bundled tax rules.
VAT Type
Defines the applicable VAT category: VAT1, VAT2, or no VAT.
Your detYils account comes with a standard set of currencies and exchange rates.
Perhaps Booking clients may need very few currencies only, while other Label clients will need to manage a currency for each country they receive digital sales from etc.
You are able to add currencies and update exchange rates on Settings / General.
To update single exchange rates, click on the currency name and enter the current exchange rate. To update all your currencies, just hit the Update Exchange Rates Button.
If you want to update exchange rates on a regular basis, activate the Plugin Automatically update currencies on Accounting / Plugins. Exchange rates will be updated every Sunday.
NOTE: Please click once to activate the plugin and a second time to start it. Please check back regularly if currencies were updated.
If any value needs to be displayed in Artist app then that value needs to be added in Local details.
-Because Value of local details is public and can be shared with artist. -But value of event details is private so it can not shared with artist and so the value will not display artist app
So how a value added in local details and how it will show in Artist app and itinerary is described here:
At first, For example, need to be created “Get In” field and active “Start-Time” checkbox in Local Details by SETTINGS/BOOKING/Local Details Settings.
So, This get in Start Time value will show in itinerary and Artist app also.
You have to add “Get In” in event date local details and add the “Start-Time” value as get in value.
Details includes an online Request Form that allows external promoters to request your artists for future dates.
You can send out the link from BOOKING / CALENDAR:
The Form will look something like this, only including your own logo:
►
Please note that you can customize which fields will appear in the Request Form in SETTINGS/ BOOKING / REQUEST SETTINGS. YOu can find all about customization options for Request Forms and Questionaires HERE
The old Request Form is also available as embed code for websites. Check here for options to customize the CSS of the Request Form on your website.
Please note that your artists need to be set to Type = “Exclusive Artist” to appear on the Request Form.
In other words if you an artist is not displayed in the Request Form, go to BOOKING / ARTIST, select the artist and set Type = “Exclusive Artist”.
A core functionality of our BOOKING module is to pull data from your bookings into TEMPLATES for contracts, itineraries etc. This article will explain the workflow how to pull data into any selected TEMPLATES on the DOCUMENTS subtab of your booking.
On the bottom you will find your available TEMPLATES. Those templates are 100% fully customizable. For more information on how to create a fully featured contract template please click HERE.
There are two options to use the templates:
i) You can either see & print directly from the template with a click on the black EYE icon. This will open your template and include all datapoints from variables as is. You can now print the document on paper or as PDF.
ii) If you need to change something to the document for this specific booking, you can alternatively open the template in the HTML EDITOR included in details.
If you choose to use the Editor, there is a specific workflow you need to do in order to edit, save and print or send out the final documents.
When you opened the HTML EDITOR you will find your template filled out with the data from this specific booking.
Here you can edit all text with the available Editor menu. The available options in the Editor menu are adaptable and may change over time as we add more options.
One feature our clients use a lot is to add, edit or remove rows and columns from tables. This feature can be found when you right-click on the respective table.
Once you completed editing your document, you need to SAVE the document.
Your document will now appear in the Box in the middle of the screen. You now have multiple optional actions to choose from:
* Click on the date to EDIT the document again. New changes will be saved when you exit the document on the SAVE icon (see above).
* Click on the EMAIL icon to send out a link to this document. When doing this you may enable the ONLINE AGREEMENT option.
* Click the X icon to delete this document. The icon will dissappear once this contract has been agreed to with our ONLINE AGREEMENT option.
* Click the button SEND DOCUMENTS AND FILES to send out links to multiple documents and files at the same time. Please note that these emails can be prewritten in Settings -> Custom Texts
