Details AI can make the same change on many records in one go. You paste a list into the chat, or name the records you want to change, and it adds or updates them in the screen you have open. Each change is saved the same way as if you had made it by hand.
In short: Open the record you want to work on and click ai in the bottom right corner. Paste a list with one item per line to add many rows at once, or tell Details AI which value to set on which records. It saves every change right away, so check your list before you send it and look at the result afterwards.
► Overview
Bulk changes work in these areas:
- Catalog: Releases and Products
- Royalty: Accounts and Contracts
- Distribution: Statements
- Booking: Booking List
- Accounting: Invoices
When something is unclear, Details AI asks before it saves. That happens when two contacts have the same name, for example, or when you give an amount for a field that expects a percentage. Answer the question and it carries on. After saving, it checks the result and tells you what it changed.
► Where to Find This
Open the record you want to add things to, for example a release, a contract, a booking or an invoice. Then click ai in the bottom right corner. Details AI works on the record you have open. To set one value on many records, you can start from the list view of that area.
► How It Works
There are two ways to ask.
Paste a list. Write a short sentence that ends with a dash, then put one item on each line. Details AI adds one row per line.
Add the following costs to the release with release code EXR001 –
2026-03-02 Cover design Artwork 350.00 Example Design Studio INV-1001 2026-03-31
2026-03-09 Artist advance Advance 1000.00 Artist X ADV-001 2026-03-09
2026-03-16 Digital delivery Distribution 120.00 Example Distribution INV-2040 2026-04-15
Each line has the same columns in the same order: date, description, cost type, amount, company, document no. and payment date. Details AI adds three costs to release EXR001. If you leave out the release, it uses the one you have open.
Set one value on many records. Name the field and the new value, and say which records to change. You can describe them or list them the way you know them: release titles, catalog numbers, barcodes or account names.
Change the artist name “Artsit X” to “Artist X” on every release, product and track where it is spelled “Artsit X”.
Details AI changes only the releases, products and tracks with the misspelled name. Records that already say “Artist X” stay as they are.
You can also start with a question and then act on the answer, for example “Which contacts are based in London?” followed by “Add the first 10 contacts to this group”.
► What You Can Do in Each Area
Catalog: Releases (open a release first)
| What you want | Example |
|---|---|
| Add costs | Add the following costs – (one per line: date, description, cost type, amount, company, document no., payment date) |
| Add other income | Add the following other incomes – (same columns as costs) |
| Set notes on many releases | Set the notes to ‘Artwork approved’ on these releases – (one release title or catalog no. per line) |
| Add related contacts | Add these contacts – (one contact name per line) |
| Add related links | Add the following links – (one per line: description, then URL) |
| Add genres | Add these genres – (one genre per line) |
| Add related products | Add the following new products – (one per line: catalog no., barcode, format, artist, title, product date) |
Catalog: Products
| What you want | Example |
|---|---|
| Set the category on many products | Set the category of the following products to ‘Backcatalog’ – (one catalog no. per line) |
| Set notes on many products | Set the notes of the following products to ‘Out Of Press’ – (one catalog no. per line) |
| Add costs or other income | Add the following costs – (same columns as for releases) |
| Add tracks | Add the following tracks – (one per line: artist, title, ISRC) |
Royalty: Accounts
| What you want | Example |
|---|---|
| Set the payment date on royalty statements of many accounts | Set the payment date to yyyy-mm-dd on the royalty statements for the first half of YYYY of these royalty accounts – (one account name per line) |
| Set notes on many accounts | Set the notes to ‘Do not send statements’ on these royalty accounts – (one account name per line) |
| Set the due days on many accounts | Set the due days to 30 on these royalty accounts – (one account name per line) |
| Add related contacts | Add these contacts – (one contact name per line) |
| Add new balances | Add the following balances – (one per line: date, description, amount) |
| Add new contracts | Add the following contracts – (one per line: contract name, Physical Rate, Digital Rate, Licensing, Recoupables) |
Royalty: Contracts (open a contract first)
| What you want | Example |
|---|---|
| Add releases | Please add these releases – (one per line: artist – release title) |
| Add products | Please add these products – (one barcode or product per line) |
| Add tracks | Please add these tracks – (one track title per line) |
Distribution: Statements
| What you want | Example |
|---|---|
| Set notes on many statements | Set the notes to ‘Checked’ on the MERLIN statements for period MM. |
| Set the distribution fee on many statements | Set the distribution fee to 1.5% on all MERLIN statements. |
Booking: Booking List (open a booking first)
| What you want | Example |
|---|---|
| Add artists | Please add Artist A, Artist B and Artist C to this booking. |
| Set a status on every artist | Set all artists to Day Off. |
| Set a status with an exception | Set every artist except the first two to Blocked. |
| Set event details on all artists | Set the soundcheck, time duration and stage for all artists to … |
| Add a task workflow to all artists | Add the workflow <workflow name> to all artists. |
| Add travels | Create travels before and after the show from Berlin to London and back. |
| Confirm travels | Set both travels to confirmed. |
| Set the status of a task group | Set all invoicing tasks to done. |
| Assign a task group | Assign all contracting tasks to <team member>. |
Details AI also recognises an artist name with a small spelling mistake and picks the matching artist from your roster.
Accounting: Invoices (open an invoice first)
| What you want | Example |
|---|---|
| Add invoice lines | Add the following invoice lines – (one per line: type, title, artist, unit price, VAT) |
| Add invoice lines from a list of amounts | Add the following invoice lines – (one amount per line). Details AI asks what the numbers are, for example the unit price. |
| Add payments | Add the following payments – (one per line: amount, currency, money account) |
| Change every line amount | Halve all the amounts. |
Payments can only be added to an invoice that is still open. If the invoice is already paid in full, Details AI tells you.
► Step-by-Step
- Open the record you want to change, for example a release.
- Click ai in the bottom right corner.
- Type your sentence. For a list, end the sentence with a dash and put one item on each line.
- If Details AI asks a question, answer it.
- Read the reply. It tells you what was added or changed.
- Reload the record and check the result.
Tip: You can copy a column straight from a spreadsheet into the chat. Each cell becomes one line.
► Tips / Notes
- Keep the columns in the same order on every line. Details AI reads each line the same way.
- Use the names of cost types, statuses and categories as they appear in your account.
- The same works for status changes in the task list and for licence types.
- New to Details AI? Start with Getting started with Details AI.